Xerox 3640 Manual do Utilizador

Xerox® DocuMate® 3640 OneTouch 4.6November 201305-0791-100User’s Guide

Xerox® DocuMate® 3640User’s Guide10Safety IntroductionNotices and SafetyPlease read the following instructions carefully before operating the machine

Xerox® DocuMate® 3640User’s Guide100Adding Text Editor Applications to OneTouch1. To add another application to the list, click the Add application bu

Xerox® DocuMate® 3640User’s Guide101• Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not be able to e

Xerox® DocuMate® 3640User’s Guide102Still Image ClientIf you want to specify an application to use for scanning at the start of the process, you can u

Xerox® DocuMate® 3640User’s Guide1034. A dialog box opens for you to select the application to use for scanning. Select the application you want in th

Xerox® DocuMate® 3640User’s Guide104Image EditorsImage editors include Microsoft Paint and other drawing and graphics applications. Supported file for

Xerox® DocuMate® 3640User’s Guide105Image Documents PropertiesThese properties apply to Microsoft Paint and other image processing applications.• Add

Xerox® DocuMate® 3640User’s Guide106Adding Image Editor Applications to OneTouch1. To add another application to the list, click the Add application b

Xerox® DocuMate® 3640User’s Guide107PDF ApplicationsPDF destinations are applications that can open and/or edit the Adobe PDF file format. Supported f

Xerox® DocuMate® 3640User’s Guide1083. Click on one of the default text editors such as WordPad.4. Click on the Properties button.5. To add another ap

Xerox® DocuMate® 3640User’s Guide1098. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. Adobe PDF format—select this opt

Xerox® DocuMate® 3640User’s Guide11Operational Safety InformationYour Xerox equipment and supplies have been designed and tested to meet strict safety

Xerox® DocuMate® 3640User’s Guide110Send to ApplicationThe Send to Application link allows you to select any application on your computer as the scan

Xerox® DocuMate® 3640User’s Guide111To configure a destination application for the Send to Application link:1. Click Browse to open the Windows file b

Xerox® DocuMate® 3640User’s Guide112Configure advanced features—select this option to change the default settings for this link. Only advanced users a

Xerox® DocuMate® 3640User’s Guide113Scanning to Multiple DestinationsScanning to multiple destinations works the same as when scanning to a single des

Xerox® DocuMate® 3640User’s Guide1144. If any of the destinations you select have global configuration properties, the Properties button at the bottom

Xerox® DocuMate® 3640User’s Guide1156. Select the scan configuration you want to use for scanning in the Select configuration list.Click on the Edit b

Xerox® DocuMate® 3640User’s Guide116Scanning with Job SeparationUse job separation to have OneTouch create a new file each time a separator is detecte

Xerox® DocuMate® 3640User’s Guide1175. Click on the option Use job separator when scanning multiple pages.6. Select one of the two job separation opti

Xerox® DocuMate® 3640User’s Guide118The options on the Page Settings tab, in the Scan Configuration Properties window will affect the job separation o

Xerox® DocuMate® 3640User’s Guide119Scanning with Optical Character Recognition (OCR)Optical Character Recognition (OCR) converts text and numbers on

Xerox® DocuMate® 3640User’s Guide12Electrical InformationWarning - Electrical Safety Information1. The power receptacle for the machine must meet the

Xerox® DocuMate® 3640User’s Guide1204. Press or click the OneTouch button you set to scan with OCR.Your scanned pages appear in the Destination Applic

Xerox® DocuMate® 3640User’s Guide1212. Right-click on the text format icon. 3. Choose the file type that you want for the text format.Your selection o

Xerox® DocuMate® 3640User’s Guide122Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings

Xerox® DocuMate® 3640User’s Guide123Selecting OneTouch OmniPage OCR OptionsThe software you installed for your scanner includes a set of advanced OCR

Xerox® DocuMate® 3640User’s Guide124The OCR TabThe options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unreco

Xerox® DocuMate® 3640User’s Guide125• User Dictionary—a user dictionary is your personal dictionary with words that you want the OCR engine to referen

Xerox® DocuMate® 3640User’s Guide126To create a personal dictionary:1. Open any word processing program, such as Microsoft Word, WordPad, or Notepad.2

Xerox® DocuMate® 3640User’s Guide1278. Click Add New. The Add New User Dictionary window opens. 9. Click the drop-down arrow for Files of type and cho

Xerox® DocuMate® 3640User’s Guide128Editing User DictionariesOnce a dictionary has been added to the list of user dictionaries, its list of words can

Xerox® DocuMate® 3640User’s Guide1296. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary

Xerox® DocuMate® 3640User’s Guide13Disconnect DeviceThe power cable is the disconnect device for this equipment. It is attached to the back of the mac

Xerox® DocuMate® 3640User’s Guide130The Format TabThe options on the Format tab window are for setting the input and output formats for the scanned do

Xerox® DocuMate® 3640User’s Guide131Output Format Options• Automatic—the document will be formatted as close to its original as possible. The OneTouch

Xerox® DocuMate® 3640User’s Guide132OneTouch with Visioneer Acuity TechnologyThe OneTouch software you received with your Xerox scanner now includes t

Xerox® DocuMate® 3640User’s Guide133The Acuity SettingsYou select the Visioneer Acuity settings when creating or editing a scan configuration on the O

Xerox® DocuMate® 3640User’s Guide134• AutoCrop to original—Select this option to let the software automatically determine the size of the item being s

Xerox® DocuMate® 3640User’s Guide1357. Click OK or Apply to add the Acuity options to your scan configuration.The Acuity icon on the top of the OneTou

Xerox® DocuMate® 3640User’s Guide136Hardware Properties1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu.2. The Hardwa

Xerox® DocuMate® 3640User’s Guide137Device SettingsPlease refer to Device Settings on page 186Driver SettingsPlease refer to Driver Settings on page 1

Xerox® DocuMate® 3640User’s Guide138

Xerox® DocuMate® 3640User’s Guide1397Scanning from TWAIN and WIAThis chapter includes:• Accessing the Scanner Interface on page 140• Scanning on page

Xerox® DocuMate® 3640User’s Guide14Emergency Power OffIf any of the following conditions occur, turn off the machine immediately and disconnect the po

Xerox® DocuMate® 3640User’s Guide140Accessing the Scanner InterfaceEvery scanning application will access the scanner using a different method. Below

Xerox® DocuMate® 3640User’s Guide141ScanningSome features described herein may not be available for the current scanner. Please disregard any informat

Xerox® DocuMate® 3640User’s Guide142You can also click on the Preview button to open the preview dialogue for you to scan a preview image and set cust

Xerox® DocuMate® 3640User’s Guide143Using the Preview WindowClicking the Preview button will display the preview window for the scanner interface. Use

Xerox® DocuMate® 3640User’s Guide1444. Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the sca

Xerox® DocuMate® 3640User’s Guide145When you scan, any settings you adjusted are automatically saved to the Last used settings preset. These settings

Xerox® DocuMate® 3640User’s Guide1465. Move or resize region 1 until the sample image area you want is within the scan region. Resize the region by cl

Xerox® DocuMate® 3640User’s Guide1478. In the main scanner interface click Save to save the regions to the current preset, or save them to a new prese

Xerox® DocuMate® 3640User’s Guide148Move, Resize, or Delete RegionsMoving regions – to move a region, place your mouse cursor over the region you want

Xerox® DocuMate® 3640User’s Guide149Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will

Xerox® DocuMate® 3640User’s Guide15Maintenance Information1. Any operator product maintenance procedures will be described in the user documentation s

Xerox® DocuMate® 3640User’s Guide150Make this the first region – select this option to set the region number to 1. This option is not available if the

Xerox® DocuMate® 3640User’s Guide151Document Source ConfigurationSome options in the interface may be grayed out and cannot be selected. Grayed out op

Xerox® DocuMate® 3640User’s Guide152Advanced Options• Auto source—select this option to have the scanner automatically determine where the paper is in

Xerox® DocuMate® 3640User’s Guide153Sources identicalIf the scanner has multiple paper source options, select this option to have the settings you cho

Xerox® DocuMate® 3640User’s Guide154Sides identicalIf the scanner supports two-sided (duplex) scanning, you can individually set the color mode and ot

Xerox® DocuMate® 3640User’s Guide155SummaryThe Summary area displays some of the basic scan options selected in the interface. Clicking on one of the

Xerox® DocuMate® 3640User’s Guide156PresetsA preset contains all features in the scanner interface, including color mode, resolution, paper size, and

Xerox® DocuMate® 3640User’s Guide1572. Click the right pointing arrow button and select Rename...3. Type an new name for the preset in the name field

Xerox® DocuMate® 3640User’s Guide1582. Click on the browse button next to the Destination folder field to open a file browsing window. 3. Browse to

Xerox® DocuMate® 3640User’s Guide159Note: the software will look for duplicate preset names. If you see a notification indicating that a preset with t

Xerox® DocuMate® 3640User’s Guide16Product Safety CertificationThis product is certified by the following Agency using the Safety standards listed:Sta

Xerox® DocuMate® 3640User’s Guide1602. Browse to the location where the preset file is saved. If you want to import multiple presets, click on each pr

Xerox® DocuMate® 3640User’s Guide161Document Settings• Main panel—this panel contains the most commonly used scan settings. When the Basic source conf

Xerox® DocuMate® 3640User’s Guide162Disabled Options in this SectionSome options in the interface may be grayed out and cannot be selected. Grayed out

Xerox® DocuMate® 3640User’s Guide163Main Panel OptionsSome of the options in this panel may have advanced adjustment options on a different panel in t

Xerox® DocuMate® 3640User’s Guide164• Text document letters or forms with hand printed text – 150 dpi• Text document (for OCR) forms, letters, memos,

Xerox® DocuMate® 3640User’s Guide165Long DocumentSelect Long document to enable support of paper sizes up to the scanner maximum. After you select thi

Xerox® DocuMate® 3640User’s Guide166Straighten ImageSelect this option to let the scanner automatically determine if a page is skewed, then straighten

Xerox® DocuMate® 3640User’s Guide167The following image shows a cheque scanned in duplex mode without Merge two sides enabled, and the same cheque sca

Xerox® DocuMate® 3640User’s Guide168Skip Blank OriginalsSelect this option to have the scanner detect if a blank page has been fed through the scanner

Xerox® DocuMate® 3640User’s Guide169Compress transfersSelect this option to have the scanner compress the image in Gray and Color scans. This reduces

Xerox® DocuMate® 3640User’s Guide17Environmental Health and Safety ContactsContact InformationFor more information on Environment, Health, and Safety

Xerox® DocuMate® 3640User’s Guide170When this option is available, it is an advanced user and application option and should not be adjusted if you are

Xerox® DocuMate® 3640User’s Guide171Image EnhancementsClick on the Image Enhancements icon to select options applicable to what type of image processi

Xerox® DocuMate® 3640User’s Guide172Disabled Options in this SectionSome options in the interface may be grayed out and cannot be selected. Grayed out

Xerox® DocuMate® 3640User’s Guide173Main Panel OptionsSome of the options in this panel may have advanced adjustment options on a different panel in t

Xerox® DocuMate® 3640User’s Guide174Brightness works in conjunction with Contrast for image enhancement. When you are adjusting the brightness level t

Xerox® DocuMate® 3640User’s Guide175Choosing contrast valuesWhile Brightness adds the same amount of gray or white to all pixels in the image, Contras

Xerox® DocuMate® 3640User’s Guide176Black background scanners:Some scanners have a black background plate. A black background results in more precise

Xerox® DocuMate® 3640User’s Guide177Technical note:Most monitors have a gamma setting that is user adjustable. When viewing scanned images on-screen,

Xerox® DocuMate® 3640User’s Guide178Mirror ImageThe Mirror image option flips the image left-to-right.Bit Depth ReductionThe Bit depth reduction optio

Xerox® DocuMate® 3640User’s Guide179Error diffusion, Bayer, and Halftone patternError diffusion, Bayer, and Halftone patterns are the intentional appl

Xerox® DocuMate® 3640User’s Guide18

Xerox® DocuMate® 3640User’s Guide180• The position of the hole cannot be flush to the edge of the margin area and it cannot overlap the edge of the ma

Xerox® DocuMate® 3640User’s Guide181• More approximate—this option removes a wider range of colors based on the pure color selected in the list or def

Xerox® DocuMate® 3640User’s Guide182Number—this is the maximum number of dots within the radius that should be considered a speckle. If this number of

Xerox® DocuMate® 3640User’s Guide183White LevelWith this option you can set what the scanner should interpret as “white” in the final image, even thou

Xerox® DocuMate® 3640User’s Guide184Driver ConfigurationUse the Driver configuration section to configure the add-on modules, select interface options

Xerox® DocuMate® 3640User’s Guide185Scanner ConfigurationThe scanner configuration tab shows the hardware information for your scanner.Power adjustmen

Xerox® DocuMate® 3640User’s Guide186Hardware Properties and Interface BehaviorYou can use the scanner’s properties page to keep track of scanner maint

Xerox® DocuMate® 3640User’s Guide187Scanner Details• Firmware version—this is the current hardware processor chip version number.• Serial number—the s

Xerox® DocuMate® 3640User’s Guide188Driver SettingsThe options in this panel are for configuring how the scanner interface will behave in some scenari

Xerox® DocuMate® 3640User’s Guide189• Force UI-less—select this option to prevent this scanner interface from opening when you initiate a scan in the

Xerox® DocuMate® 3640User’s Guide192WelcomeThis chapter includes:• What’s in the Box on page 20• System Requirements on page 21• Documentation on page

Xerox® DocuMate® 3640User’s Guide190

Xerox® DocuMate® 3640User’s Guide1918Scanning from ISISYou can use the ISIS interface from QuickScan or any other application that will access the ISI

Xerox® DocuMate® 3640User’s Guide192

Xerox® DocuMate® 3640User’s Guide1939MaintenanceThis chapter includes:• Safety Precautions on page 194• Clearing Paper Jams on page 195• Cleaning the

Xerox® DocuMate® 3640User’s Guide194Safety PrecautionsWhen servicing the scanner you should take the following precautions to ensure your safety and p

Xerox® DocuMate® 3640User’s Guide195Clearing Paper JamsIf your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning o

Xerox® DocuMate® 3640User’s Guide196Cleaning the Automatic Document FeederCleaning the inside of the scanner helps to keep your scanner operating at o

Xerox® DocuMate® 3640User’s Guide1974. Locate the Free rollers in the underside of the ADF door. Wipe the Free rollers from side to side. Rotate the r

Xerox® DocuMate® 3640User’s Guide198Cleaning the Scanner GlassScanning items that have excessive amounts of dirt or dust may dirty the glass. To ensur

Xerox® DocuMate® 3640User’s Guide199Replacing the ADF Pad AssemblyThe ADF pad may wear out and is designed to be a user-replaceable part. Problems wit

Design © 2013 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design® and DocuMate® are registered trademarks of Xerox Corporation in the Un

Xerox® DocuMate® 3640User’s Guide20What’s in the BoxBefore starting the software installation, please check the contents of the box to make sure that

Xerox® DocuMate® 3640User’s Guide200Replacing the Roller AssemblyAfter extended use, the roller may wear out and will need to be replaced. It is a use

Xerox® DocuMate® 3640User’s Guide2012. The roller assembly fits in a channel in the ADF cover. You can identify the roller assembly by its orange lock

Xerox® DocuMate® 3640User’s Guide2024. Holding the right hand side of the roller, gently pull it down and away from its channel.5. Now angle the left

Xerox® DocuMate® 3640User’s Guide203To Replace the roller assembly:1. Hold the roller by its right hand side and slide the left hand side into its hou

Xerox® DocuMate® 3640User’s Guide204TroubleshootingProblem: The scanner won’t scan. Check for one of these possible problems:• Is a cable loose or not

Xerox® DocuMate® 3640User’s Guide205Problem: The installation will not complete successfully. If installation finishes, the scanner’s OneTouch options

Xerox® DocuMate® 3640User’s Guide2063. When prompted, plug the USB cable back into the scanner. 4. When the installation process finishes, click OK on

Xerox® DocuMate® 3640User’s Guide207Problem: The paper jams about halfway through the scan. Check the Flatbed glass to make sure no items are on it wh

Xerox® DocuMate® 3640User’s Guide208Error Light Troubleshooting CodesThe status light indicates the current state of the scanner. Descriptions of the

Xerox® DocuMate® 3640User’s Guide2095 ADF cover open. If this E-code shows when attempting to scan from the ADF, make sure the ADF door is securely cl

Xerox® DocuMate® 3640User’s Guide21System RequirementsPentium 4 PC or AMD equivalent with:• A DVD-ROM drive• An available Universal Serial Bus (USB) p

Xerox® DocuMate® 3640User’s Guide210Uninstalling Your ScannerUse the options in the Windows Control Panel to remove the scanner driver and modules, an

Xerox® DocuMate® 3640User’s Guide211Depending on the method of installation, and your scanner model, there may be multiple entries for Visioneer Acuit

Xerox® DocuMate® 3640User’s Guide212Xerox DocuMate 3640 Scanner SpecificationsScanning resolution 600 dpiBit depth 24-bit color, 8-bit grayscale, 1-bi

Xerox® DocuMate® 3640User’s Guide213Scanner Drivers TWAIN, WIA, ISISBundled Software Visioneer® OneTouch®Visioneer® Acuity ModuleNuance PaperPort®Nuan

Xerox® DocuMate® 3640User’s Guide214Xerox DocuMate 3640 Parts ListPlease use the following part names and numbers when ordering replacements for your

Xerox® DocuMate® 3640User’s Guide215ARegulatory InformationThis chapter includes:• Basic Regulations on page 216• Copy Regulations on page 218

Xerox® DocuMate® 3640User’s Guide216Basic RegulationsUnited States (FCC Regulations)This equipment has been tested and found to comply with the limits

Xerox® DocuMate® 3640User’s Guide217A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from

Xerox® DocuMate® 3640User’s Guide218Copy RegulationsUnited StatesCongress, by statute, has forbidden the reproduction of the following subjects under

Xerox® DocuMate® 3640User’s Guide2199. Selective Service Induction Papers that bear any of the following Registrant’s information:Exception: U. S. Arm

Xerox® DocuMate® 3640User’s Guide22DocumentationThe following printed documentation is provided in the box:• Installation guide—abbreviated scanner se

Xerox® DocuMate® 3640User’s Guide220Other CountriesCopying certain documents may be illegal in your country. Penalties of fine or imprisonment may be

Xerox® DocuMate® 3640User’s Guide221BCompliance InformationThis chapter includes:• Product Recycling & Disposal on page 222

Xerox® DocuMate® 3640User’s Guide222Product Recycling & DisposalUSA & CanadaIf you are managing the disposal of your Xerox product, please not

Xerox® DocuMate® 3640User’s Guide223AActual size, 83Add Application, 100, 106, 108ADF padreplace, 199Advanced device settings, 83Advanced Settings tab

Xerox® DocuMate® 3640User’s Guide224FFax and Print, 55File format, 49, 66, 71file format, 121Fill margin holes, 179Filter, 182Fit to page, 83Flip back

Xerox® DocuMate® 3640User’s Guide225One TouchButton panel, 51icon, 50, 52New settings, 52Options tab, 54Panel features, 50properties, 52, 71, 74, 80,

Xerox® DocuMate® 3640User’s Guide226Text Editors, 54text file format, 120Text file formats, 69Threshold, 178TIFF file format, 66, 67Transfer to Storag

Xerox® DocuMate® 3640User’s Guide23The Xerox DocuMate 3640 ScannerInput tray—holds the documents in the Automatic Document Feeder (ADF) for scanning.

Xerox® DocuMate® 3640User’s Guide24Output tray—holds documents after being scanned through the Automatic Document Feeder (ADF).Paper stop—keeps scanne

Xerox® DocuMate® 3640User’s Guide253Scanner SetupThis chapter includes:• Unpack and Assemble the Scanner on page 26• Connect the Scanner Power Cord on

Xerox® DocuMate® 3640User’s Guide26Unpack and Assemble the Scanner1. Remove the scanner from its protective foam and plastic bag.2. Remove any shippin

Xerox® DocuMate® 3640User’s Guide274. Plug the ADF cable into the ADF port on the back of the scanner. Make sure the cable is plugged in securely. The

Xerox® DocuMate® 3640User’s Guide28Connect the Scanner Power Cord1. Plug the power supply into the power port on the scanner.Note: Only use the power

Xerox® DocuMate® 3640User’s Guide294InstallationThis chapter includes:• Before You Begin on page 30• Install the Software and Connect the Scanner on p

Xerox® DocuMate® 3640User’s Guide3Table of Contents1SafetySafety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Xerox® DocuMate® 3640User’s Guide30Before You BeginPlease make sure of the following before you begin installation:• The information in this guide may

Xerox® DocuMate® 3640User’s Guide31Install the Software and Connect the Scanner1. Start Microsoft Windows and make sure that no other applications are

Xerox® DocuMate® 3640User’s Guide324. On the Main menu, select Install software.5. Make sure the boxes for Scanner Driver and Visioneer OneTouch are s

Xerox® DocuMate® 3640User’s Guide33Installing the Scanner DriverThe scanner driver installation will start first.1. The Welcome screen for the scanner

Xerox® DocuMate® 3640User’s Guide34Connect the USB Cable and Turn on the Power1. Remove any tape from the USB cable.2. Plug the USB cable into the USB

Xerox® DocuMate® 3640User’s Guide354. When you’re certain that the software has completely loaded, return to the “Complete the installation by connect

Xerox® DocuMate® 3640User’s Guide36Installing Visioneer OneTouchThe Visioneer OneTouch software installation will start automatically after you click

Xerox® DocuMate® 3640User’s Guide37Installing Additional ApplicationsYour scanner includes free, additional applications as described in the table bel

Xerox® DocuMate® 3640User’s Guide38Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF creation and editing plus the

Xerox® DocuMate® 3640User’s Guide39View the User Guides1. Return to the disc’s Main menu and click on View user guides.2. Click on View scanner docume

Xerox® DocuMate® 3640User’s Guide4Scan from the Flatbed Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Xerox® DocuMate® 3640User’s Guide40Register Your ScannerRegistering your scanner is important as it provides you with access to our free telephone sup

Xerox® DocuMate® 3640User’s Guide415Loading Documents to ScanThis chapter includes:• Scanning from the Automatic Document Feeder (ADF) on page 42• Sca

Xerox® DocuMate® 3640User’s Guide42Scanning from the Automatic Document Feeder (ADF)Supported Document TypesYou can scan the following types of docume

Xerox® DocuMate® 3640User’s Guide43Unsupported Document TypesDo not scan the following types of documents as they may cause damage to the scanner.• It

Xerox® DocuMate® 3640User’s Guide44• Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being fed through at a si

Xerox® DocuMate® 3640User’s Guide45Scan from the Flatbed GlassSupported Document TypesYou can scan the following types of documents with this scanner.

Xerox® DocuMate® 3640User’s Guide46Scanning InterfacesIf you selected the recommended installation options, then you have several different options to

Xerox® DocuMate® 3640User’s Guide476Scanning and Configuring OneTouchThis chapter includes:• Scanning and Configuring OneTouch on page 47• Default One

Xerox® DocuMate® 3640User’s Guide48Based on the recommended full installation of the scanner driver and the Visioneer OneTouch software, OneTouch is y

Xerox® DocuMate® 3640User’s Guide49Default OneTouch SettingsWhen you installed the scanner, the software configured each OneTouch button with appropri

Tab l e o f C o n te nt sXerox® DocuMate® 3640User’s Guide5Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . .

Xerox® DocuMate® 3640User’s Guide50Scan from the OneTouch Button PanelScanning from the button panel on your computer’s screen works like pressing a b

Xerox® DocuMate® 3640User’s Guide51The Title Bar• Green arrows—click to cycle through the panel’s 3 views.• Scanner icon—click to open the scanner’s h

Xerox® DocuMate® 3640User’s Guide52Changing the Button Settings1. Click on the OneTouch icon. 2. Right-click a button on the OneTouch Button Panel.3.

Xerox® DocuMate® 3640User’s Guide536. Select a file format in the Select format panel.The formats are based on the type of Destination Application you

Xerox® DocuMate® 3640User’s Guide54Selecting Options for OneTouchUse the Options tab to configure how OneTouch works with the selected button, such as

Xerox® DocuMate® 3640User’s Guide55• Fax and Print is for sending your scanned documents directly to your printer or fax software. • STI event forward

Xerox® DocuMate® 3640User’s Guide56• {D}—inserts the numeric day of the month without a zero added to single-digit days (4).• {DD}—inserts the numeric

Xerox® DocuMate® 3640User’s Guide57Scan ConfigurationsThe scan configurations are where you select the scanning resolution, brightness, mode (color, b

Xerox® DocuMate® 3640User’s Guide58In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and Redaction Set

Xerox® DocuMate® 3640User’s Guide59Brightness—sometimes an image is scanned with the brightness and contrast set too light or too dark. For example, a

Xerox® DocuMate® 3640User’s Guide6Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Xerox® DocuMate® 3640User’s Guide60• Reduce Moiré patterns—moiré patterns are wavy, rippled lines that sometimes appear on the scanned images of photo

Xerox® DocuMate® 3640User’s Guide61• Skip blank originals—select this option to have the scanner detect if a blank page has been fed through the scann

Xerox® DocuMate® 3640User’s Guide62Advanced Settings TabUse the Advanced Settings tab to set color correction options for Color or Grayscale scanning.

Xerox® DocuMate® 3640User’s Guide63Please refer to the technical note, at the end of this section, for information about how this setting works with o

Xerox® DocuMate® 3640User’s Guide64Click one time on the default value, 0.00 in each field, to enable the control box for you to input the start posit

Xerox® DocuMate® 3640User’s Guide65Preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When

Xerox® DocuMate® 3640User’s Guide66File FormatsThe available file formats, in the Select format panel, are based on the selected destination for scann

Xerox® DocuMate® 3640User’s Guide67Image FormatsSelect an image file format for photos, artwork or other documents that you want to save as images. BM

Xerox® DocuMate® 3640User’s Guide68To select a JPEG file size:1. Select JPG as the page format. 2. Right-click on the JPG icon.A menu opens.3. Choose

Xerox® DocuMate® 3640User’s Guide692. Right-click on the PDF icon.A menu opens.3. Choose the file size/image quality option for your scanned images.Mi

Tab l e o f C o n te nt sXerox® DocuMate® 3640User’s Guide7European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Xerox® DocuMate® 3640User’s Guide702. Right-click on the text format icon. The menu options depend on the type of Destination Application you select.3

Xerox® DocuMate® 3640User’s Guide71Configure Before ScanYou can set up the scanner so that, when you press a button or click it on the Button Panel, a

Xerox® DocuMate® 3640User’s Guide72Canceling a Configure Before Scan1. Click Cancel in the scanning progress window.2. The following window will open

Xerox® DocuMate® 3640User’s Guide73Open Scanned Document(s)Select the destination Open Scanned Document(s) to have the scanned document open automatic

Xerox® DocuMate® 3640User’s Guide74Transfer to StorageWith Transfer to Storage, you can scan documents and save them in a folder in one step. Supporte

Xerox® DocuMate® 3640User’s Guide75• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage Option

Xerox® DocuMate® 3640User’s Guide76Setting the Folder from WindowsWhen OneTouch was installed, a storage option was added to the right-click menu of y

Xerox® DocuMate® 3640User’s Guide77To scan to multiple folders, you create multiple configurations, each with a different storage location for the sca

Xerox® DocuMate® 3640User’s Guide788. Click the Browse button.9. Select the folder you created for storing the scanned documents.10. Click OK. The sel

Xerox® DocuMate® 3640User’s Guide7913. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuratio

Table of ContentsXerox® DocuMate® 3640User’s Guide8

Xerox® DocuMate® 3640User’s Guide80Burn to CD-ROM If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD

Xerox® DocuMate® 3640User’s Guide816. When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn to CD and then cl

Xerox® DocuMate® 3640User’s Guide82Printer or FaxThe availability of printers and/or faxes in the OneTouch destination list depends on whether or not

Xerox® DocuMate® 3640User’s Guide83Click on the Device Settings tab and use the options on this tab to select settings for the device.• Fit to page, r

Xerox® DocuMate® 3640User’s Guide84PaperPortIn the OneTouch Properties window, select PaperPort as the Destination Application for scanning. Supported

Xerox® DocuMate® 3640User’s Guide85• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the PaperPort tab

Xerox® DocuMate® 3640User’s Guide86Scan to the current PaperPort folder• Select this option to have the scanned document(s) sent to the currently sele

Xerox® DocuMate® 3640User’s Guide87SharePointThe SharePoint destination link allows scans to be sent directly to a SharePoint site from OneTouch. Plea

Xerox® DocuMate® 3640User’s Guide883. Click on the SharePoint tab and fill in the fields with the information for your SharePoint site.• Protocol—sele

Xerox® DocuMate® 3640User’s Guide89SharePoint Link Log ViewerThe OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the

Xerox® DocuMate® 3640User’s Guide91SafetyThis chapter includes• Safety Introduction on page 10• Operational Safety Information on page 11• Electrical

Xerox® DocuMate® 3640User’s Guide90FTP TransferThe FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouch. Plea

Xerox® DocuMate® 3640User’s Guide913. Click on the FTP Transfer tab and fill in the fields with the information for you FTP server.• Protocol—select w

Xerox® DocuMate® 3640User’s Guide92Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a fail

Xerox® DocuMate® 3640User’s Guide93SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from O

Xerox® DocuMate® 3640User’s Guide943. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server.• Protocol—select

Xerox® DocuMate® 3640User’s Guide95SMTP Link Log ViewerThe OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu a

Xerox® DocuMate® 3640User’s Guide96Email ApplicationsScanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to

Xerox® DocuMate® 3640User’s Guide97Email PropertiesUse the Email Link Properties window to select a folder for storing a permanent copy of the scanned

Xerox® DocuMate® 3640User’s Guide98Text EditorsScanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts

Xerox® DocuMate® 3640User’s Guide99Text Documents PropertiesThese properties apply to Microsoft Word, Microsoft Excel®, and any other text editing app